M & J Wilkow is seeking an Administrative Assistant to support the General Manager & Marketing Director at Outlets of Maui, an outdoor outlet shopping center located in Lahaina, Hawaii. This role is in-person in the property management office of the shopping center. Local candidates only, please.

PRINCIPAL JOB ACTIVITIES

  • Assist GM with all administrative support including, but not limited to: customer service, clerical, filing, documentation.
  • Provide proactive tenant relations and regular tenant communication both verbally and in writing.
  • Provide customer service to walk-ins, over the phone and through email correspondence
  • Submit and code invoices in the Avid system; manage property payables.
  • Manage Certificates of Insurance by contacting tenants and vendors to obtain updated certificates as needed.
  • Track tenant utility readings as well as gross sales reports on excel.
  • Manage tenant compliance as related to a/c contracts, grease interceptor cleaning, grease hood cleaning, fire extinguisher inspections, contacting tenants to obtain current information
  • Prepare service agreements, including drafting, routing for signature and tracking
  • Maintain and update tenant contact information on a regular basis
  • Assist with special projects and other duties as assigned
  • Assist with marketing and property programs, including after hours and weekends, as needed

REQUIREMENTS

  • Must have excellent computer, organizational and written/verbal skills
  • Experience and proficiency with Windows, Adobe, MS Office programs, including skills in Excel, Word, PowerPoint.
  • Effective communication, ability to multi-task, and prioritize multiple tasks
  • Minimum of 1-year administrative experience preferably in office or related field
  • Reliable transportation to make daily bank deposits
  • Accounts payable/invoicing processing experience preferred
  • Commercial real estate experience preferred
  • Occasional evenings and weekends may be required to support on-site special events.
  • Local candidates only, please

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