M & J Wilkow is seeking an Administrative Assistant to support the General Manager & Marketing Director at Outlets of Maui, an outdoor outlet shopping center located in Lahaina, Hawaii. This role is in-person in the property management office of the shopping center. Local candidates only, please.
PRINCIPAL JOB ACTIVITIES
- Assist GM with all administrative support including, but not limited to: customer service, clerical, filing, documentation.
- Provide proactive tenant relations and regular tenant communication both verbally and in writing.
- Provide customer service to walk-ins, over the phone and through email correspondence
- Submit and code invoices in the Avid system; manage property payables.
- Manage Certificates of Insurance by contacting tenants and vendors to obtain updated certificates as needed.
- Track tenant utility readings as well as gross sales reports on excel.
- Manage tenant compliance as related to a/c contracts, grease interceptor cleaning, grease hood cleaning, fire extinguisher inspections, contacting tenants to obtain current information
- Prepare service agreements, including drafting, routing for signature and tracking
- Maintain and update tenant contact information on a regular basis
- Assist with special projects and other duties as assigned
- Assist with marketing and property programs, including after hours and weekends, as needed
- Must have excellent computer, organizational and written/verbal skills
- Experience and proficiency with Windows, Adobe, MS Office programs, including skills in Excel, Word, PowerPoint.
- Effective communication, ability to multi-task, and prioritize multiple tasks
- Minimum of 1-year administrative experience preferably in office or related field
- Reliable transportation to make daily bank deposits
- Accounts payable/invoicing processing experience preferred
- Commercial real estate experience preferred
- Occasional evenings and weekends may be required to support on-site special events.
- Local candidates only, please
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